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How to Ensure a Great Office Move

House plant in moving box

Whether you’re a manager or business owner, office moves are a big project to oversee. These types of moves have unique challenges and considerations that differ from a residential move.

Every office relocation is different, depending on the company size, industry, destination, time frame, budget, and other factors. However, some key principles can help ensure a smoother process from start to finish regardless of the specifics.

Think Through Your Needs

The first thing to do when considering a commercial move is to thoroughly think through what your business’s needs are. Take into account growth expectations for the future, as well as what a space would need to look like to maximize productivity for your company. Further down the line, think through and identify what furniture you’ll need and what the new workspace will look like as far as layout.

Engage Your Employees

Your employees are your best resource in day-to-day work as well as during an office move. It’s generally wise to tell your employees about the move as early as possible. Consider consulting with managers about business needs and what things you should be looking out for in the new space. Ensure employee responsibilities and expectations are clearly stated throughout the move to minimize confusion.

Take Care of Logistics

One big decision you’ll have to make is whether or not you’re going to use a relocation company. Full-service office movers are an expense, but the service saves a significant amount of time and work, freeing up personnel to keep business functions going. These companies also have the professional equipment and expertise to make sure everything is packed and transported safely and efficiently, even large or delicate objects.

You’ll also want to consider renting a storage unit, especially if your new office is smaller or if you’re merging with another company. Storage units can also help you store furniture while there’s still uncertainty regarding the new layout.

Communicate Well

Throughout a process as complicated as commercial moving, communication is key, and it’s better to err on the side of over-communicating than under-communicating. Talk to your clients and vendors so they know how much time you and your company will be out of commission, or make sure you have processes set up for specific people to handle incoming calls and pre-scheduled meetings. Make sure to initiate conversations with your IT department on how best to successfully transition technology to a new location or system.

Professional Moving and Storage Services

With locations in Las Vegas, Albuquerque, and St. George, Slater Transfer & Storage is your one-stop resource for moving and storage services in Nevada, New Mexico, and Southern Utah. As an agent of Atlas Van Lines, our company belongs to a national network of trusted transfer professionals, which allows us to leverage our connections to assist your company in moving to any location. In addition to residential, commercial, and specialty moving services, Slater also provides affordable and secure indoor storage facilities to meet a wide variety of storage needs. Contact us to learn more or request a free quote.